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Pass/No-Pass Grade Policy

  

Oklahoma State University is committed to your academic success and are offering an option for pass/no-pass (P/NP) grading for spring 2020 courses to provide flexibility, while upholding academic integrity.

 

Key dates to remember

After the May 13, 2020 final grade submission deadline you will have one week to view your assigned grades and elect pass/no-pass grading on a course-by-course basis via a secure online system. Your deadline to elect pass/no-pass grading is Wednesday, May 20, 2020 at 5 p.m. Central Time. 

 

How P/NP works

At the undergraduate level, letter grades of D or better convert to a P (pass) and F grades convert to a NP (no pass) if pass/no-pass grading is selected. At the graduate and professional levels, grades of C or better convert to a P, while grades of D and F convert to an NP. All spring 2020 courses receiving passing (P) grades will count toward degree requirements, including requirements where a minimum grade of C is required. This policy exception is in accordance with guidance received from the Oklahoma State Regents for Higher Education and will be documented in the University Catalog.

 

Eligible classes for P/NP

The pass/no-pass (P/NP) grading option will be available for all classes in the main 16-week semester and short courses that end during the second eight weeks of the term (i.e., end date on or after March 9, 2020) that are graded on either a standard letter grade or pass/fail basis. Short courses that ended within the first eight weeks of the semester, before the COVID-19 pandemic impacted OSU classes, are not eligible for optional pass/no-pass grading.

 

Frequently asked questions

  • What is the pass/no-pass (or P/NP) grading option?

    The P/NP grading option converts assigned letter grades to either a P (passing) or NP (not passing) grade, both of which are GPA-neutral and ignored by GPA calculations. P grades are considered passing, and courses with P grades will count in earned hours and toward degree requirements. An NP grade indicates “no pass” and indicates unsatisfactory work in courses on the pass/no-pass grading system. No credit is earned for courses with NP grades, and they will not meet degree requirements. Courses with NP grades are ignored in GPA calculations. At the graduate level, NP grades will be considered similar to UR grades in determining satisfactory academic progress.

  • Will students have a choice to elect any of their classes be graded on the P/NP system?

    Students will be able to elect P/NP grading on a course-by-course basis for classes impacted by the COVID-19 pandemic that are graded on either a standard letter grade or pass/fail basis. Classes in the main 16-week semester and short courses that end during the second eight weeks of the spring term (i.e. with an end date on or after March 9, 2020) are eligible for the P/NP option.
     
    Short courses that ended in the first eight weeks of the semester, before the pandemic impacted OSU classes, are not eligible for pass/no-pass grading. Similarly, graduate thesis and dissertation classes graded on a SR/UR basis are already graded on a binary, GPA-neutral basis and are not eligible for electing P/NP grades. Doctor of Veterinary Medicine students in their fourth year are not eligible to elect P/NP grades, regardless of the class dates or grade mode.
     
    While the decision to request P/NP grading rests solely with each student, we strongly encourage students to begin consulting with their academic advisors for guidance. Graduate students should also seek guidance now from their faculty research mentors, advisory committee members, and/or graduate program coordinators. Careful consideration should be given if select classes will be required for application to graduate programs, professional licensure or certifications, etc. In addition, retaining letter grades for some classes may be helpful for some students for minimum GPA requirements that could impact eligibility for scholarships, continuing enrollment, honor rolls, etc.

  • How will students elect P/NP grades for spring classes?

    Students will have one week after the May 13 grade submission deadline to view their assigned grades and elect pass/no-pass grading on a course-by-course basis via a secure online system. A communication will be sent to all enrolled students during finals week with information on how to login to the secure pass/no-pass request system.

  • Will classes with non-standard grade types (e.g. pass/fail) be eligible for P/NP grading?

    Spring 2020 courses that are graded on either a standard letter grade or pass/fail basis, and have an end date on or after March 9, 2020, will be eligible for P/NP grading. Graduate thesis and dissertation classes graded on a SR/UR basis are already graded on a binary, GPA-neutral basis and are not eligible for electing P/NP grades. Performance/activity leisure courses, and classes with other GPA-neutral grades that are not eligible for meeting degree requirements according to State Regents’ policy are not eligible for pass/no-pass grading. At the graduate level, NP grades will be considered similar to UR grades in determining satisfactory academic progress

  • How will original assigned grades convert to P/NP grades?

    At the undergraduate level, letter grades of D or better  convert to a P (pass) and F grades convert to an NP (no pass). At the graduate and professional levels, grades of C or better convert to a P, while grades of D and F convert to an NP. GPA-neutral grades such as W and R are not eligible for earned hours or to meet degree requirements, and will not be eligible for P/NP grades.

     

    Students receiving incomplete (I) grades for courses with standard letter or pass/fail grades can request P/NP grading, and the P/NP grade conversion will not take place until a final grade is assigned by the instructor or the one-year time limit expires, whichever comes first. The final grade assigned, which could be the final default incomplete grade, would be converted to P/NP grades as outlined above. Until the final grade is assigned, only the incomplete (I) grade will display on the transcript. For more information about incomplete grades, please refer to our Incomplete Grade Policy FAQs or University Academic Regulation 6.2 Grade Interpretation.

  • How will P/NP grades affect my GPA?

    Grades of P and NP are ignored in GPA calculations, and electing a P or NP grade will not lower your GPA. Some students may benefit by retaining letter grades to meet GPA requirements or for other considerations. Undergraduates can consult with their academic advisor. Graduate students should also seek guidance from their faculty research mentors, advisory committee members, and/or graduate program coordinators. GPA estimator tools will be available in the secure P/NP request system to help determine how P or NP grades can impact your GPA.

  • Will P/NP grades affect my scholarship or fellowship?

    Grades of P and NP are ignored in GPA calculations for scholarship/fellowship eligibility, and electing a P or NP grade will not lower your GPA. Some students may benefit by retaining letter grades in some classes to meet scholarship/fellowship GPA requirements, or for other considerations.

  •  Will P/NP grades affect my financial aid?

    Financial aid eligibility requires meeting a minimum GPA requirement (which varies by student classification) and successfully completing 67% of the total cumulative hours attempted.  P/NP grades have no impact on the GPA requirement, but an NP grade will count as an unsuccessfully completed course for the purpose of meeting the required 67%.  However, an appeal process exists for extenuating circumstances.

  • How long will students have to request P/NP grading for spring classes?

    Students will have one week after the May 13 final grade submission deadline to view their assigned grades and elect pass/no-pass grading on a course-by-course basis. The deadline for students to request P/NP grading is Wednesday, May 20 at 5:00 PM Central Standard Time (CST). This deadline was determined to allow students adequate time to consult about and weigh their options after grades have been submitted, while also balancing the need to provide students with official transcripts reflecting spring grades in a timely manner.

  • Can students change their decision?

    The option for students to elect P/NP grades must be made within the one-week deadline (no later than 5:00 PM Central Time on Wednesday, May 20, 2020). Students will be able to change a previous selection within the time frame, but will not be able to make changes after the May 20 deadline.

     

    Students who learn after May 20 that a choice of P/NP grades has resulted in an unintended negative consequence can petition to the Registrar for reverting back to the originally assigned grade. There will not be an option to request P/NP grades after the May 20 deadline.

  • Can students obtain an official transcript with initial letter grades before they convert to P/NP grades?

    Official transcripts with spring 2020 grades will be available beginning on Friday, May 22, after the deadline for students to elect P/NP grades. For classes where P/NP grades have been elected, only the P or NP grade will display on the transcript. It will not be possible to obtain a transcript with original letter grades for classes where students have elected the P/NP grade option.

  • Can students obtain an unofficial transcript with initial letter grades before they are changed to P/NP grades?

    Spring grades will not be rolled to transcripts until after the May 20 deadline for students to elect P/NP grades. It will not be possible to obtain transcripts (official or unofficial) with initial letter grades for classes in which students have elected the P/NP grade option.

     

    However, students will be able to view originally assigned letter grades during the one-week period when students can elect P/NP grades (from noon on May 13 until 5:00 PM Central Time on May 20) and before spring grades are rolled to transcripts. Students will be able to view originally assigned letter grades from View Grades in Self Service, and from the secure site where students will request P/NP grades.

  • My academic advisor recommended I choose the P/NP option, but my faculty instructor/mentor/other recommended I retain original letter grades. Where do I go for additional guidance?

    Faculty and advisors can find additional guidance on P/NP grades from OSU’s Faculty and Staff Resources page of the COVID-19 website. While it is difficult to predict how individual graduate and professional schools, or program licensure or certification may handle P grades for spring 2020 classes, many higher education institutions across the globe are using a variety of pass/no-pass or pass/fail grades for spring 2020 classes due to the unprecedented COVID-19 situation, and offering flexibility to students who are caught in difficult circumstances beyond their control. Professional organizations are fully aware of this situation and will determine their policies.

     

    Students who learn after May 20 that a choice of P/NP grades has resulted in an unintended negative consequence can petition to the Registrar for reverting back to the originally assigned grade. There will not be an option to request P/NP grades after the May 20 deadline.

  • How will P/NP grades count toward graduation requirements?

    Courses with P grades in spring 2020 will meet OSU degree requirements, including courses which specify minimum grades of C (undergraduate) or B (graduate). Courses with P or NP grades are ignored in GPA calculations, and will not lower a student’s GPA for meeting degree requirements.

     

    Some students may benefit by retaining letter grades to meet GPA requirements or for other considerations. Undergraduates can consult with their academic advisor. Graduate students should also seek guidance from their faculty research mentors, advisory committee members, and/or graduate program coordinators.  GPA estimator tools will be available in the secure P/NP request system to help determine how P or NP grades can impact your GPA.

  • How do P grades count toward meeting course prerequisites?

    Courses with P grades are equivalent to a grade of C or better when meeting prerequisites for future enrollment. Students should consider their academic preparation before enrolling in more advanced courses, and take advantage of academic support resources.

  •  How will P/NP grades be factored into the undergraduate repeat policy?

    Courses with NP grades are automatically excluded from the GPA and have an inherent “forgiveness” similar to courses with an original grade of D or F that are subsequently repeated and qualify to be excluded from the GPA according to the repeat policy. Courses with NP grades will not count toward the maximum four course, 18 hour repeat limit.

     

    Repeated courses with a P grade will be treated similar to repeated courses with a grade of C or better, except that P grades are ignored in GPA calculations. Repeated courses with a grade of NP for spring 2020, where the original grade from a previous semester was D or F, will qualify for the original instance of the course to be excluded from GPA calculations. Refer to University Academic Regulation 6.13 for more information on the undergraduate repeat policy

  • How will P/NP grades affect my ability to be licensed or certified in my career?

    It is difficult to predict how licensure or certification may handle P grades earned in spring 2020 classes. Many higher education institutions across the globe are using a variety of pass/no-pass or pass/fail grades for spring 2020 classes due to the unprecedented COVID-19 situation, and offering flexibility to students who are caught in difficult circumstances beyond their control. Students should consult their academic advisor with questions about how P/NP grades impact licensure or certifications, as well as employment prospects for their career path. Professional organizations are fully aware of this situation and will determine their policies.

     

    Students who learn after May 20 that a choice of P/NP grades has resulted in an unintended negative consequence can petition to the Registrar for reverting back to the originally assigned grade. There will not be an option to request P/NP grades after the May 20 deadline.

  • How will P/NP grades affect future admissions to graduate or professional degree programs? Will courses graded as P/NP count toward prerequisites for admissions?

    It is difficult to predict how graduate and professional programs outside OSU will handle P/NP grades earned in spring 2020 classes. Many higher education institutions across the globe are using a variety of pass/no-pass or pass/fail grades for spring 2020 classes due to the unprecedented COVID-19 situation, and offering flexibility to students who are caught in difficult circumstances beyond their control. Students should consult their academic advisor with questions about now P/NP grades may impact future admissions to graduate or professional programs. Professional organizations are fully aware of this situation and will determine their policies.

     

    Courses with P grades are equivalent to a grade of C or better when meeting prerequisites for future enrollment.

     

    Students who learn after May 20 that a choice of P/NP grades has resulted in an unintended negative consequence can petition to the Registrar for reverting back to the originally assigned grade. There will not be an option to request P/NP grades after the May 20 deadline.

  •  How will P/NP grades affect academic standing calculations?

    Undergraduate students: Grades of P and NP are ignored in GPA calculations, and electing a P or NP grade will not lower your GPA. Undergraduates with at least 31 earned hours must maintain a minimum overall 2.00 GPA to remain in good academic standing (for students with 30 hours or less, a minimum overall 1.70 GPA is required). Students who receive all GPA-neutral grades will maintain the academic standing from their most recent previous term of enrollment.

     

    It may be advantageous for undergraduates who are not in good academic standing to keep assigned letter grades of C or higher to raise their overall GPA to a minimum 2.00. Please consult with your academic advisor. GPA estimator tools will be available in the secure P/NP request system to help determine how P or NP grades can impact your GPA.

     

    Graduate students: Grades of P and NP are ignored in GPA calculations, and electing a P or NP grade will not lower your GPA. P grades will not impact academic standing or probationary status. Analogous to UR grades, NP grades will impact academic standing and may result in a probationary status. Students on probation who receive NP grades will be given an additional grace term to improve their academic performance and lift the probationary status.

     

    It may be advantageous for graduate students who are not in good academic standing to keep assigned letter grades of B or higher to raise their overall GPA to a minimum 3.00.

  •  I am already on academic probation. How will P/NP grades affect my status and eligibility to enroll next semester?

    Undergraduate students on academic probation (including those admitted on probation) must earn a minimum semester GPA to be eligible for continued enrollment at OSU (generally a minimum 2.00 GPA for undergraduates with 31 or more earned hours, or a minimum 1.70 GPA for undergraduates with 30 or less earned hours). It may be advantageous for undergraduates on probation to keep assigned letter grades of C or higher to raise their overall GPA to a minimum 2.00. Please consult with your academic advisor. GPA estimator tools will be available in the secure P/NP request system to help determine how P or NP grades can impact your GPA.

     

    Graduate students: If a graduate student’s overall GPA drops below a 3.00, if a UR or NP grade is earned during spring 2020, or if the dean of the Graduate College judges the student’s overall academic performance so warrants, then the student is subject to being placed on academic probation. Probation may be removed at the end of the spring semester only after the student brings their overall graduate GPA above a 3.00. When probation is only due to a UR grade, a spring 2020 SR grade lifts the probation. Students on probation who receive NP grades will be given an additional grace term to improve their academic performance and lift the probationary status.

  • How will P/NP grades impact honor roll determinations?

    Given that honor roll calculations are based on a minimum semester GPA, students would need at least one spring class with a standard letter grade of A and meet all other honor roll requirements to be eligible for the President’s Honor Roll or Dean’s Honor Roll. Some P grades for spring classes will not necessarily prevent students from being eligible for honor rolls, as P grades are considered equivalent to a C grade for these purposes. However, an NP (no pass) grade will prevent honor roll eligibility. See University Academic Regulation 6.11 for honor roll requirements

  • How do P/NP grades affect academic standing for graduate students who must maintain a 3.0 GPA or “B” average?

    If a graduate student’s overall GPA drops below a 3.00, if a UR or NP grade is earned during the spring 2020 semester, or if the dean of the Graduate College judges the student’s overall academic performance so warrants, then the student is subject to being placed on academic probation. Probation may be removed at the end of the spring semester only after the student brings their overall graduate GPA above a 3.00. When probation is only due to a UR grade, a spring 2020 SR grade lifts the probation. Students on probation who receive NP grades will be given an additional grace term to improve their academic performance and lift the probationary status.

  • Could you please give direction on how P/NP grades from other universities will be accepted at OSU?

    In general, transfer work earned at other institutions in spring 2020 with pass/no-pass grades will be recorded on the OSU transcript similar to our spring 2020 pass/no-pass grades. Transfer work from institutions using other specialized grade options for spring 2020 will be evaluated on a case-by-case basis.

 

For questions or concerns, please contact provost@okstate.edu

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