Faculty and Staff Resources
Frequently Asked Questions
- What is the current plan for employees’s on-campus work schedules?
Oklahoma State University is currently under normal operations with exceptions on a case-by-case basis.
- What if I am in a high-risk group for COVID-19 or care for a household family member
who is at high-risk?
Employees are not required to disclose if they are in a high-risk category based upon preexisting medical condition. If an employee considers themselves to be high-risk for COVID-19 based on the CDC guidelines and has concerns regarding returning to on-campus work, the employee may discuss this with their manager or may request an accommodation from the Office of Equal Opportunity by contacting email@example.com or by phone 405-744-9153. If an employee voluntarily discloses, this information will be kept confidential in accordance with OSU personnel policies.
Supervisors, in coordination with HR, will work with employees who are requesting accommodations to care for themselves or a family member with high-risk conditions to discuss options that support a healthy and safe work environment while determining ways to handle their position responsibilities. Some employees may be permitted to continue with temporary telework arrangements through extended phases of return to campus with periodic reviews of return to campus dates for individual positions.
- Will employees still be required to self-quarantine if there has been a potential
exposure to COVID-19?
Employees should notify and work with their supervisors if they believe they have been exposed to someone who has tested positive or is experiencing symptoms of COVID-19. Should any employee start to experience symptoms of fever and/or upper respiratory illness, they should notify their supervisor, seek medical treatment and stay home in a non-work status in order to support full recovery. Faculty and staff who have potential exposure to COVID-19 but are not experiencing symptoms should follow CDC guidelines and self-quarantine for 14 days. During the period of self-quarantine, employees may continue to telework unless they are otherwise on leave.
OSU's goal is to return workers to work in the safest manner possible while acknowledging possible limitations that may impact the ability to perform the essential functions of the job thus requiring modifications. While a return to work typically requires the assessment and documentation by the employee's health care provider, this may not be reasonably possible due to COVID-19. Therefore, employees and supervisors should follow CDC guidelines to determine the appropriate time to return to work, while OSU asks returning employees to be symptom free and fever-free for at least 24 hours without fever-reducing medication before returning to work.
- What if I am not comfortable coming to work due to possible exposure and I’ve been
requested to start reporting to on-campus work?
Employees should bring their concerns to their supervisor and discuss options available to support the work needing to be done while supporting health and safety of our employees. HR can also provide support in facilitating conversations with supervisors and employees to determine needs and accommodations available to meet those needs. Possible accommodations may range from continuing telework arrangements to office restructuring, possible schedule rotations, to approving temporary use of appropriate accrued leave. Any request for accommodation for a disability should comply with the Americans with Disability Act in coordination with the Office of Equal Opportunity.
- What should an employee do if they suspect a co-worker of being high-risk and reporting
to on-campus work?
Employees are entitled to protections against discrimination based upon age, disability, and a number of other protected categories. Others should not presume to determine if someone is in a high-risk category. Each individual should assess oneself with the CDC guidance and/or their health care provider to determine if they believe it is safe to come to work. If a co-worker learns of a high-risk factor, they must maintain confidentiality of that information, only reporting it with HR or a supervisor, or sharing it with permission of the individual with the risk factor.
- I have a new employee who was going to start next week but they contacted me to say
they have COVID-19 or associated symptoms. What do I do?
Please contact your HR Consultant to discuss the specific situation. Guidance is subject to change based on current CDC guidance, state or federal mandates to ensure workplace safety. Email firstname.lastname@example.org or call (405) 744-2909 for information.
- Responding to COVID-19 Infection Report on the Stillwater campus
- If you become ill while on campus, quickly isolate yourself from others. If you have fever, cough, loss of smell or taste, or other symptoms out of the ordinary for you, you might have COVID-19. Please contact a healthcare provider to determine if you should get tested for COVID-19. You can call your primary care provider, Payne County Health Department, or UHS at 405-744-7665.
- If you need to get tested for COVID-19, call University Health Services at 405-744-7665 or schedule an appointment through their online portal. Payne County Health Department is also available for testing, as is your primary care physician.
- Remain isolated from others until you get further instructions from a healthcare provider. This includes staying home from class, work, activities, or even grocery or convenience stores.
Within 24-48 Hours
- Notify your professors, supervisors or activity sponsors of your need to isolate because you are sick.
- If living on campus, work with UHS and OSU Housing to determine if you should remain in your current room. If you live off campus, continue to isolate yourself at your home, utilizing a private room and bathroom if possible.
Within 48-72 Hours
- You should get notification from UHS on your results. If results are negative, you should remain home until you are no longer sick and you are fever free for 24 hours. If you are positive, call Payne County Health Department at 405-372-8200 for further instructions on the mandatory quarantine, as required by the state of Oklahoma.
Within 5-7 days
- You will be contacted by the state health department to discuss your symptoms. They will release you for public contact somewhere between 10 to 14 days if you are exhibiting NO symptoms.
- You will be contacted to provide a list of your possible contacts so that they may take precautions as well. Please provide as many details as you can at this time. In accordance with CDC contact tracing guidelines this would include any individual within six feet of you for at least 15 minutes.
- Continue to answer daily calls from the state health department in order to comply with state regulations and ensure your health and safety.
Daily Life Resources
Online Teaching Resources
OSU’s Institute for Teaching and Learning Excellence has helpful tutorials for faculty teaching online courses.
Human Resources Guidance
The Supervisor Toolkit offers information for hiring supervisors and details about OSU’s temporary telecommuting guidelines.
Information Technology Support
If your supervisor recommends telecommuting, review these tools and settings when working from home.
Classroom and Public Health Guidance
These guidelines are designed to help instructors maintain a safe classroom environment while incorporating COVID-19 requirements for campus.