Student Organization Events
Student events this fall will follow the guidelines of state and local health officials with regards to the limits on attendees. OSU’s policy regarding social distancing guidelines and requirement of masks will apply.
Planning and Organizing Campus Events
Leadership and Campus Life recognizes the importance of students gathering together safely during the semester. To best accomplish this, we recommend student organization officers and advisors adhere to the following policies and procedures when planning their events and activities:
- Face coverings must be worn at all times during the event.
- Participants must maintain a distance of at least six feet apart from each other at all times (this includes entering and exiting the event venue).
- Organizations should not require in-person attendance at any official meeting, gathering, or event. If the meeting or event is required for membership, there should be a way for students and others to participate without being physically present. Event marketing should include the options for participants to join-in online.
- The number of participants at an event or meeting must be in line with state, city, or university guidelines. If those guidelines aren’t in place, then attendance is limited by the venue’s setup and ability to allow participants to maintain six feet of distance from each other at all times. Please note that most large meeting rooms on campus will be used as classroom space Monday-Friday, 7:30 a.m. – 9:30 p.m.
- Anything that can effectively be done exclusively online should be. A business meeting of an organization, for instance, should be just as effective online as in-person, so that should be done online. Other things (like a social event or activity) can be in-person so long as they can be done safely.
- We’ve got information here to help you hold great online events and meetings.
- Everything should be no-touch. Swiping in and other attendance methods should be done in such a way that nothing is handed directly from person to person.
- *If your organization wishes to borrow an ID card reader for the semester, contact Leadership and Campus Life in 211 Student Union. Card readers will be loaned to organizations on a first come-first served basis and will be loaned for the entire semester.
- Handouts should be given out in a safe, no-touch manner. Agendas, minutes, and other paper handouts should be provided virtually rather than printed and passed out.
- Tabling can be done so long as participants maintain six feet of distance from each other and nothing is handed directly from person to person. The use of QR codes is recommended as opposed to traditional sign-up or sign-in sheets.
- Tabling outside is preferred to tabling inside.
- Events can be done in stages or shifts to limit the number of participants at any given time
- Organizations should feel free to not do their typical events. While something may be tradition, this is a good opportunity to think about innovation.